Administrative Assistant

Job Overview

Our client is seeking a reliable Administrative Assistant to provide comprehensive support, manage critical schedules, and ensure daily business operations run smoothly. If you thrive on independence, possess exceptional attention to detail, and want to be a key point of coordination for a dynamic team, our client wants to hear from you.

Schedule Monday - Friday, 7:30 AM - 4:30 PM Corona Del Mar, CA Time with 1 hour unpaid break (40 work hours per week) Full-Time

Responsibilities

• Manage calendars, schedule meetings, appointments, and coordinate events.
• Answer phone calls, emails, and other communications professionally and promptly.
• Prepare, format, and distribute correspondence, reports, presentations, and other business documents.
• Maintain electronic filing systems and ensure records are organized and up to date.
• Coordinate travel arrangements, accommodations, and itineraries when required.
• Assist with data entry, database management, and record maintenance.
• Monitor and prioritize incoming requests, ensuring timely follow-up and completion.
• Track projects, deadlines, and action items to support operational efficiency.
• Order supplies and assist with vendor coordination as needed.
• Support leadership and team members with administrative tasks and special projects.
• Maintain confidentiality when handling sensitive company, employee, or client information.
• Assist with meeting preparation, note-taking, and follow-up communications.
• Identify opportunities to improve administrative processes and workflow efficiency.
• Perform other administrative duties as assigned.

Requirements

• 2-5 years of experience in an Administrative Assistant, Office Assistant, Coordinator, or similar administrative support role.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities with exceptional attention to detail.
• Proven ability to multitask, prioritize competing responsibilities, and meet deadlines.
• Experience managing calendars, appointments, and meeting coordination.
• Proficiency with Google Workspace (Gmail, Docs, Sheets, Drive, Calendar) and/or Microsoft Office Suite.
• Strong data entry and document management skills with a high level of accuracy.
• Ability to learn new software, systems, and processes quickly.
• Experience handling confidential and sensitive information with discretion.
• Self-motivated and capable of working independently with minimal supervision.
• Strong problem-solving skills and resourcefulness.
• Professional phone etiquette and customer service skills.
• Reliable internet connection and appropriate remote workspace.
• Ability to thrive in a fast-paced environment while maintaining accuracy and professionalism.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Management, Communications, or a related field.
• Experience supporting executives, managers, or remote teams.
• Familiarity with CRM systems, project management software, or collaboration platforms.
• Experience coordinating travel, events, or vendor relationships.
• Previous experience in a fully remote work environment.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.