Administrative Assistant

We are seeking a Service Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.

Administrator Assistant Tasks:

• Work with service manager to schedule and coordinate service calls

• Coordinate procurement of equipment

• Assign job numbers and organize service, Inspection, Material orders.

• Assign Purchase orders to vendors.

• Uploading inspection reports using company software

• Work with project managers to schedule techs for jobsites

• Invoice and upload documents to Quickbooks

• Collections

• Daily telephone and email follow-through with customers

• being a “Team Player” that is willing to help anyone who may be need of assistance

• Constantly operates a computer and other office productivity machinery (copier/printer, etc.)

• Must be able to remain in a stationary position 50% or more of the time

Qualifications:

• Ability to prioritize based on current project demands

• Excellent customer service skills

• Basic Quantitative math skills, percentages, basic additional & subtraction.

• Computer skills - you will use Quickbooks, Microsoft Office – (Excel, Word, Outlook), Sharepoint

• Detail oriented, Prompt, On-time

• Problem Solving

• Positive Attitude

• Excellent telephone, interpersonal, and communication skills are required

• Must be dependable and reliable with ability to complete tasks without need for follow up

• General knowledge of office practices/procedures and office equipment

• Ability to learn proprietary software

• Work in a fast-paced service environment

• Ability to work as part of a team to achieve the Company’s overall goals

• Prior experience in service-based business

Required

Skills/Qualifications

• Valid driver's license

• High School Diploma; Bachelor's Degree or equivalent work experience preferred

• Drug screening required

• Quickbooks experience -

 

Preferred

Availability to start within two weeks after offer made/accepted.

Background in construction and accounting helpful

Work Environment: This job is in an office setting in a stationary position 50% of your day

Benefits:

Opportunity for additional on the job training to enhance individual opportunity

Job Type: Full-time

Benefits:

• 401(k)
• Dental Insurance
• Health Insurance
• Paid Time Off
• Vision Insurance

Schedule:

• 8 Hour Shift
• Monday to Friday

Experience:

• QuickBooks: 3 years (Preferred)

Education:

• Associate (Preferred)

License:

• Driver's License (Required)

Work Location:

One location

 

Responsibilities:

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Perform all other office tasks

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• ​Strong organizational skills