Administrative Assistant

We are looking for a dependable Administrative Assistant to support a busy business management firm in West Los Angeles. This contract-to-permanent opportunity is fully onsite and is well suited for someone who thrives in a structured, fast-moving office setting while handling clerical and executive support tasks with professionalism. Reporting to the Office Manager/Executive Assistant, this position plays an important role in keeping daily operations organized, responsive, and efficient.

Responsibilities:

• Support day-to-day office operations by completing clerical work such as filing, document formatting, record updates, and data entry.

• Manage schedules for leadership by arranging appointments, coordinating meetings, and helping organize travel plans when needed.

• Serve as a front-facing point of contact by answering incoming calls, greeting visitors, and directing inquiries appropriately.

• Maintain accurate and well-organized confidential files, business records, and administrative documentation.

• Prepare spreadsheets, reports, presentations, and general correspondence using Microsoft Office applications.

• Monitor office supply levels, place orders, and assist with coordination of vendors and routine office services.

• Provide administrative support to managers and team members across a variety of business functions as priorities shift.

• Work closely with the Office Manager/Executive Assistant to ensure smooth execution of daily administrative needs in an onsite environment.

• Prior experience in an administrative, clerical, receptionist, or secretarial capacity is preferred.

• Strong communication skills with the ability to interact effectively in person, by phone, and in writing.

• Comfortable working with demanding personalities and maintaining composure in a high-pressure office setting.

• Highly organized with strong attention to detail and the ability to manage multiple tasks accurately.

• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

• Experience with data entry and general office support tasks in a detail-focused environment.

• Dependable attendance and the ability to work onsite daily in Los Angeles, California.

• Familiarity with Datafaction is a plus.

TalentMatch ®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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