ADMINISTRATIVE ASSISTANT

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Description Hotel Operations & Administrative Coordinator

The Luce Hotel – A Tribute Portfolio Resort | St. Pete Beach, Florida The Luce Hotel, a vibrant Tribute Portfolio resort located on the beautiful shores of St. Pete Beach, is seeking a highly organized and professional Hotel Operations & Administrative Coordinator to support our leadership team and daily hotel operations.

This role is essential to maintaining smooth administrative operations across the property. The coordinator will manage employee documentation, maintain organized records, assist with operational reporting, and coordinate important meetings including city compliance and safety meetings. The ideal candidate is detail-oriented, proactive, and thrives in a dynamic hospitality environment.

Responsibilities Include

• Maintaining and organizing employee records and administrative files
• Coordinating and documenting city compliance and safety meetings
• Assisting leadership with administrative support and operational reporting
• Managing documents, schedules, and internal communications
• Ensuring records are accurate, confidential, and properly maintained
• Supporting daily hotel operations and leadership with administrative needs
• Coordinating meetings, agendas, notes, and follow-up items
• Assisting with property documentation, compliance requirements, and internal processes
• Communicating with department leaders to ensure administrative tasks are completed accurately and on time

Qualifications

• Strong organizational and administrative skills
• Proficiency in Microsoft Office and basic office systems
• Excellent communication and attention to detail
• Previous administrative or hospitality experience preferred
• Ability to manage multiple priorities in a fast-paced hotel environment
• Strong discretion when handling confidential employee and business information
• Professional, proactive, and dependable approach to supporting leadership and operations

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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