Administrative Assistant

We are partnering with our client to find a long term contract to hire Administrative Assistant for their Riverview, Michigan office. Compensation is $20 per hour.

This is a front desk position which will be responsible for assisting technical and administrative staff in the performance of general office duties. The Administrative Assistant reports directly to the Accounting Administrator.

Essential Job Functions

• Answer multi-line phones, transfer calls to voicemail, take messages if necessary, internal paging of phone call recipients, maintain incoming phone log
• Greet visitors, offer refreshments when applicable, connect visitor with appropriate employee
• Open mail, date stamp, process, and distribute.
• Process outgoing mail using Stamps.com and UPS.com
• Errands – Sam’s Club, deliveries to municipalities, post office, etc.
• Daily maintenance of in/out board
• Typing, faxing and copying as required
• Maintain and distribute Plan Holders Lists
• Prepare Specifications, Addendums, Bid Tabs and Contract Documents
• Copying, filing and binding as needed by Engineers
• Sale of Specification Books, creating sales receipts using Quickbooks
• Maintain Engineering File Room-filing, labeling, all aspects of orderly file room
• Prepare an order for office supplies and perform weekly inventory
• Maintain Company Contacts Folder in Microsoft Outlook

Non-essential Job Functions

• Maintain tidiness in conference room
• Keeping refreshments amply stocked and available
• Delivering (occasionally) documents locally [keep track of mileage]
• Watering plants
• Assist with Company-Sponsored events.

Requirements

• Professional Etiquette
• Excellent Verbal and Written Communication Skills
• Proficiency in Microsoft Word, Excel and Outlook
• Proofreading Skills
• Ability to handle Multiple Projects

#EEM

#TPGSJ