Administrative Assistant

Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and ensure seamless communication across departments. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help us maintain a productive and welcoming environment. This paid position is perfect for someone eager to develop their administrative expertise while contributing to a vibrant workplace culture.

Duties

• Manage multi-line phone systems, answer inquiries promptly, and direct calls with professionalism and courtesy
• Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and Word processing tools
• Handle front desk responsibilities including greeting visitors, managing appointments, and maintaining a professional reception area
• Organize and maintain filing systems, both electronic and paper-based, ensuring easy retrieval of documents
• Support office management activities by coordinating supplies, scheduling meetings, and preparing correspondence
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
• Provide exceptional customer service by addressing client questions via phone or email and supporting client communication efforts

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy and technical proficiency
• Experience with office management procedures including filing, data entry, and document proofreading
• Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Strong phone communication skills coupled with proper phone etiquette for handling multi-line systems and customer interactions
• Bilingual abilities are highly desirable to support diverse client needs and enhance team communication
• Demonstrated clerical experience with a focus on accuracy, attention to detail, and time management
• Personal assistant experience or office experience that showcases reliability, professionalism, and proactive support capabilities

Join us in this engaging role where your organizational talents will make a real impact! We value energetic individuals who thrive on multitasking, delivering excellent customer support, and maintaining an organized workspace. If you’re ready to bring your administrative skills to a vibrant team committed to excellence—apply today!

Pay: $18.00 - $29.07 per hour

Expected hours: 20.0 – 30.0 per week

Benefits:

• Flexible schedule
• Parental leave

Work Location: In person