Administrative Assistant

1.       Report Compilation and Coordination

• Compile, organize, and consolidate reports and supporting documents for review and approval.
• Coordinate with relevant personnel/Auditor to obtain outstanding information or documents required for report compilation
• Monitor the review process and follow up with reviewers on pending reports to ensure timely completion.
• Track review comments, revisions, and approval status, and coordinate necessary amendments where required.

2.       Certificate Preparation and Issuance

• Prepare certificates based on approved reports and relevant records.
• Verify certificate details, including names, reference numbers, dates, and other relevant information, to ensure accuracy.
• Monitor and track the certificate issuance process to ensure certificates are prepared and issued within the required timeframe.
• Ensure certificates are issued correctly, completely, and in accordance with established procedures and requirements.
• Maintain proper records of certificates prepared, issued, and pending issuance.

3.        Administrative Support

• Perform general administrative duties, including filing, data entry, document management, scanning, photocopying, and maintaining records.
• Coordinate with internal departments and relevant stakeholders on administrative matters.
• Perform other administrative duties and ad hoc tasks as assigned by the supervisor.

Job Requirements

• Minimum GCE O-Level, NITEC, Diploma, or equivalent qualification in Business Administration, Office Administration, or a related field.

• Proficient in Microsoft Office applications, particularly Word, Excel, and Outlook.

• Proactive, responsible, meticulous, and willing to learn.