Administrative Assistant

At Happy Pet Gulf, much of our success can be attributed to smooth operations behind the scenes: accurate orders, on-time deliveries and a well-run office. To build on this momentum, we're seeking an organised and proactive Admin Assistant who can keep our order-to-cash cycle running smoothly while supporting the sales, warehouse, logistics and accounts teams in line with company goals.

Key Responsibilities:

• Prepare and issue sales invoices accurately and on time
• Process customer and internal orders and check every detail is correct
• Coordinate with sales and the warehouse on stock availability and timely dispatch
• Work with logistics to arrange shipments and make sure deliveries arrive on time
• Follow up with customers on outstanding payments, working closely with accounts
• Keep purchase orders, invoices, delivery receipts and other records organised
• Track daily attendance, leave, absences and late arrivals
• Run day-to-day office admin, including restocking pantry and office supplies
• Coordinate servicing and repairs for employee vehicles with our car rental partners
• Support management and other teams with administrative tasks as needed

Required Skills and Qualifications:

• Strong organizational and time management skills.
• Attention to detail and proficiency in managing documentation.
• Excellent communication and collaboration abilities.
• Experience with customer service and administrative support.
• Proactive approach to maintaining office cleanliness and supplies.

Job Type: Full-time

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Location:

• Dubai (Preferred)

Work Location: In person