Administrative Assistant

Administrative Assistant

Location: Kuala Lumpur, Malaysia
Department: Data Management & Statistics
Contract: 12 Months (Extendable)

Job Description
We are looking for an organized and detail-oriented Administrative Assistant to provide secretarial and administrative support to the Deputy Director and ensure the smooth daily operations of the Data Management & Statistics Department.

Key Responsibilities

• Manage the Deputy Director’s calendar, meetings, appointments, and correspondence.
• Prepare meeting agendas, supporting documents, and background information.
• Screen emails, telephone calls, and incoming communications.
• Review documents and reports for accuracy and ensure timely follow-ups.
• Coordinate local and overseas travel arrangements, accommodation, and claims.
• Handle confidential documents and departmental records.
• Arrange departmental meetings, events, and visitor appointments.
• Coordinate with internal and external stakeholders on administrative matters.

Mandatory Requirements

• Diploma in Office Management, Secretarial Science, Executive Secretarialship, or an equivalent qualification recognized by MQA.
• At least 3 years of relevant working experience.
• Good organizational, communication, and time-management skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, Microsoft Teams, email, and internet research.
• Strong attention to detail and ability to handle confidential information professionally.
• Good command of written and spoken English is an added advantage.