Administrative Assistant

Position Overview: We are seeking a highly organized and detail-oriented Administrative Assistant with prior work experience in the Dubai Multi Commodities Centre (DMCC). The ideal candidate will possess exceptional administrative skills, a thorough understanding of DMCC regulations and procedures, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

• Office Management:

  • Maintain and organize office operations and procedures
  • Manage office supplies inventory and place orders as necessary
  • Coordinate maintenance and repair of office equipment

• Administrative Support:

  • Provide administrative support to senior management and other departments
  • Schedule and coordinate meetings, appointments, and travel arrangements
  • Prepare and edit correspondence, reports, and presentations
  • Handle incoming and outgoing mail and packages

• Document Management:

• Prepare, review, and manage official documents, ensuring compliance with DMCC regulations

• DMCC Compliance:

• Handle all DMCC-related administrative tasks such as company registration, license renewals, visa processing, and other regulatory requirements

• Communication:

  • Serve as the first point of contact for clients and visitors
  • Answer and direct phone calls and emails in a professional manner
  • Assist in the preparation and distribution of internal communications

• Data Management:

  • Maintain and update company databases and records
  • Ensure the accuracy and confidentiality of sensitive information
  • Assist with data entry and management tasks as required

• Event Coordination:

  • Assist in planning and organizing company events, meetings, and conferences
  • Coordinate logistics and manage event-related administrative tasks

• Miscellaneous:

  • Perform other duties and special projects as assigned
  • Provide backup support to other administrative staff as needed

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field is preferred
• Minimum of 3-5 years of administrative experience, with at least 1-2 years in a similar role within the DMCC
• Strong understanding of DMCC regulations, procedures, and compliance requirements
• Familiarity with DMCC portal and online systems
• Experience in handling company documentation and processes specific to the DMCC
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); excellent organizational and multitasking abilities; strong written and verbal communication skills
• High level of professionalism, attention to detail, and ability to maintain confidentiality
• Ability to work independently and as part of a team