Administrative Assistant

About Buckland Timber

Buckland Timber is a timber engineering and manufacturing business based in Crediton, Devon. We are looking for an organised and approachable Administrative Assistant to help support our busy team and keep day-to-day administration running smoothly.

Role Overview

A varied role covering general administration, document control, diary coordination, customer contact and project support. You will need to manage changing priorities and follow tasks through.

You will work closely with the office team and project managers, helping keep information flowing between customers, suppliers, subcontractors and colleagues.

Key Responsibilities

• Answer calls, take messages and deal professionally with customers, suppliers and subcontractors.
• Provide general administrative support and prepare correspondence, reports and meeting documents.
• Maintain document control, filing and accurate company records.
• Collect supply chain information, coordinate annual due diligence and monitor certificates and expiry dates.
• Organise CPD events and coordinate calendars, meetings and appointments.
• Support project managers with delivery and site information, including preparing and printing current drawings and delivery packs.
• Follow up missing information with colleagues, suppliers, customers and site contacts.
• Ensure company policies are signed, reviewed and renewed when required.
• Maintain shared systems, databases, internet portals and office supplies.

Skills and Experience

Essential

• Confident using Microsoft Outlook, Word, Excel and internet portals.
• Clear written and verbal communication skills, with a friendly and professional manner.
• Organised, accurate and able to manage priorities in a busy team.
• Proactive, dependable and comfortable following up information.
• Able to handle confidential information appropriately.
• GCSEs or equivalent in English and Maths.

Desirable

• Previous administration or customer service experience.
• Experience in construction, manufacturing, engineering or another project-based business.
• Knowledge of document control, supplier records or due diligence.

Working Arrangements

Full-time or part-time applications are welcome. Flexible working, including school hours, will be considered while ensuring suitable office cover.

Benefits include flexible working arrangements, a supportive team environment, varied responsibilities and the opportunity to develop administrative skills within a specialist timber engineering and manufacturing business.

How to Apply

Please send your CV, preferred working pattern and a short covering note to [email protected]. Applications will be reviewed as received, with a start date as soon as possible.

Buckland Timber is committed to providing equal opportunities and welcomes applications from suitably qualified candidates.

Pay: £13.00-£14.00 per hour

Expected hours: No more than 37.5 per week

Benefits:

• Casual dress
• Company pension
• Free parking
• On-site parking

Work Location: In person