Administrative Assistant

Executive / Operations Assistant

Location: Victorville, CA
Companies: Baker-Shell, Dairy Queen, Jersey Mike’s, and other business operations

Job Overview

We are seeking a dependable, organized, and trustworthy Executive/Operations Assistant to work directly under management.

This position provides hands-on administrative and operational support to the manager. There is no front desk or visitor reception responsibility. The ideal candidate will assist with ongoing daily duties while also completing different assignments as directed by management. Tasks may change from day to day depending on business needs.

The successful candidate must be comfortable taking instructions directly from the manager, managing multiple priorities, following up on assignments, and ensuring all work is completed accurately and on time.

Responsibilities

• Review daily shift reports, sales, deposits, and business records.
• Review security cameras and report issues or discrepancies to management.
• Check employee timecards, attendance, and payroll information.
• Review credit card statements, invoices, receipts, and expenses.
• Assist with bookkeeping, QuickBooks, Excel spreadsheets, and accounting tasks.
• Organize records, maintain files, and perform accurate data entry.
• Handle phone calls, emails, and communication with employees and vendors as needed.
• Track daily responsibilities, deadlines, and outstanding assignments.
• Identify errors, discrepancies, or unusual activity and report them to management.
• Complete additional administrative, operational, and special projects assigned by the manager.
• Maintain regular daily responsibilities while taking on new tasks as business needs change.

Qualifications

• Highly organized, dependable, and detail-oriented.
• Comfortable working directly under a manager and following instructions.
• Able to handle changing priorities and different assignments throughout the day.
• Proficient in Microsoft Excel, Word, and general computer applications.
• QuickBooks, bookkeeping, payroll, or accounting experience preferred.
• Strong communication, problem-solving, and time-management skills.
• Able to work independently, stay productive, and follow through without constant reminders.
• Professional and trustworthy when handling confidential company and employee information.
• Previous administrative, office, or operations experience preferred.

Important to Know

This is not a receptionist position. No visitors are received at the office. You will work directly with management, assisting with daily responsibilities while completing additional assignments as they arise.

We are looking for someone flexible who is willing to learn, take initiative, follow directions, and help wherever needed. No two days are necessarily the same.

How to Apply

Call or email your resume for consideration.

This position is based in the Victorville area and supports Baker-Shell, Dairy Queen, Jersey Mike’s, and related business operations.

Pay: $16.90 - $20.00 per hour

Expected hours: 40.0 per week

Work Location: In person