Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energy, attention to detail, and proactive attitude will help foster an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Handle data entry tasks accurately using spreadsheets, Microsoft Office, Google Workspace, and other productivity software
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents and records
• Assist with calendar management and scheduling for team members and executives, coordinating meetings and appointments efficiently
• Support office management activities such as ordering supplies, managing office equipment, and overseeing general administrative functions
• Provide customer service support by responding promptly to inquiries and assisting clients or visitors with their needs
• Perform clerical tasks including proofreading documents, word processing, typing reports, and maintaining accurate records
• On-line production management programing.
• On-line ordering of product.

Experience

• Proven office experience or administrative support background demonstrating strong organizational skills
• Familiarity with computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry tools
• Experience with QuickBooks or similar accounting software is a plus for handling basic financial tasks
• Excellent communication skills—both verbal and written—with a focus on professional phone communication and client interaction
• Ability to manage multiple tasks simultaneously while maintaining high productivity levels in a fast-paced environment
• Bilingual abilities are highly desirable to effectively serve diverse clients and team members
• Prior experience in front desk operations or personal assistant roles is advantageous for understanding office management dynamics

Join us to be part of a collaborative team that values your initiative and dedication! This role offers a chance to sharpen your administrative expertise while supporting an energetic workplace committed to excellence.

Pay: $20.00 - $23.50 per hour

Work Location: In person