Administrative Assistant

We are seeking a responsible, organised, and detail-oriented Administrative Assistant to provide daily administrative and clerical support and ensure the smooth operation of office activities.

The successful candidate will be responsible for maintaining company records, preparing documents, handling data entry, coordinating administrative tasks, and assisting with daily operational requirements. The ideal candidate should have strong organisational skills, good communication abilities, and the ability to manage multiple tasks accurately and efficiently.

Key Responsibilities

Perform daily administrative and clerical duties to support office operations.
Prepare, organise, and maintain company documents and records.
Handle data entry, filing, scanning, photocopying, and document preparation.
Manage incoming and outgoing correspondence, including emails and telephone calls.
Assist with preparing quotations, invoices, reports, and other administrative documents.
Coordinate meetings, appointments, and internal schedules when required.
Maintain accurate filing systems and update company databases.
Assist with purchasing, inventory tracking, and office supply management.
Coordinate with internal departments, suppliers, and customers regarding administrative matters.
Monitor outstanding documents and follow up on pending tasks.
Ensure records are accurate, complete, and properly maintained.
Provide general administrative support to management and colleagues.
Perform other duties as assigned by the supervisor.

Requirements

Minimum GCE 'O' Level, Nitec, Diploma, or equivalent qualification.
Previous experience in administration or office support is advantageous.
Basic proficiency in Microsoft Office, particularly Word and Excel.
Good written and verbal communication skills in English.
Strong organisational and time-management skills.
Excellent attention to detail and accuracy.
Ability to manage multiple tasks and meet deadlines.
Good interpersonal and problem-solving abilities.
Ability to work independently and as part of a team.
Willingness to learn and take on new responsibilities.

Pay: $2,200.00 - $2,700.00 per month

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Yishun