Administrative Assistant

The Administrative Assistant provides support for attorneys and paralegals in in the Immigration practice group. You will be responsible for interacting with colleagues in a workforce setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

On any given day, you will:

• Compose correspondence, memoranda and other legal documents. Make edits to and proofread documents; review same for appropriate formatting, spelling, and grammar.
• Coordinate, follow through and execute work requests and projects. Work with support departments such as Reception, Office Services, Mail Room, etc.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos and applications.
• Develop and maintain good working relationships with colleagues and firm clients.
• Prepare expense reports; make travel arrangements; submit conflict checks; coordinate meetings.
• Assist attorneys with immigration petitions, applications, and legal documents.
• Support in preparing and updating labor condition applications.
• Communicate with government agencies.
• Manage case filings, packages, and documents.
• Maintain and organize client e-files.
• Draft legal correspondence and forms.
• Monitor case statuses and deadlines.
• Manage internal files and documents.
• Handle incoming and outgoing mail.
• Record and manage clients' confidential information.
• Prepare documentation for reporting and audits.
• Coordinate with clients to collect necessary documents.
• Review forms and application packages for accuracy.
• Communicate with clients via phone and email.
• Collaborate with internal teams.
• Perform data entry.

YOU HAVE

• Ability to work in the office 9:00-6:00pm, Monday through Friday
• 1 - 2 years of experience in a professional business environment
• Knowledge of relevant firm computer software programs (e.g., Word, Outlook, Excel), with the ability to become proficient in new software and operating systems.
• Strong, effective interpersonal and communication skills, both verbally and in writing.
• High level of attention to detail and organizational skills.
• Strong proofreading skills, and solid grammar/spelling skills.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to problem solve.
• Ability to work well in a demanding and fast-paced environment.
• Ability to work independently as well as effectively within a team.
• Flexibility to work overtime as needed.
• Good attendance and punctuality.