Administrative Assistant

Downtown Bellingham law office specializing in estate planning and probate is seeking an administrative assistant to add to our team. In addition to providing excellent customer service to our clients, this position also provides administrative support to our staff team. This role requires demonstrated organizational skills to prioritize and complete delegated tasks in a timely manner.

TASKS include but are not limited to:

• Client intake and scheduling (new and returning clients);
• Providing prompt responses to a high-volume of client communications via phone and email;
• Drafting client correspondence;
• Setting up and maintaining client files and filing systems, purging of obsolete or incorrect file information, and performance of special projects as directed;
• Scanning, copying, and digital file maintenance;
• Processing client payments; and
• Preparation of mailings and other administrative tasks;

JOB REQUIREMENTS:

• A high level of organization and attention to detail
• Excellent customer service
• Fluency in Microsoft Suite (familiarity with CLIO legal management software is a plus)
• Technologically savvy; ability to easily use standard office equipment
• Ability to follow established systems and procedures
• Experience with paperless office systems
• A willingness to learn and grow professionally

QUALITIES WE ARE LOOKING FOR IN OUR IDEAL CANDIDATE:

• Exceptional communication skills
• Well organized and detail oriented
• Prompt and dependable
• Down to earth and open-minded
• Energetic and able to multi-task
• Emotionally intelligent and self-motivated
• Excellent customer service attitude
• Someone who thrives in a fast-paced environment
• Someone with a demonstrated ability to manage deadlines and workflow
• A desire to learn and take on additional responsibilities
• Ease working in a small, tight knit office environment

WHAT WE HAVE TO OFFER:

A warm and supportive team environment. A business casual office grounded in a shared understanding that we are a tight knit, interdependent team, flexible to the needs of our staff. We work together to provide high quality and meaningful service to our clients and to support one another every day. We offer competitive compensation dependent on experience and qualifications, as well as health insurance, sick pay, paid court holidays, and accrued vacation days. The right candidate will be able to grow in this position over time.

To apply, please:

• Reply by email with a resume and a cover letter
• Explain your interest, experience and qualifications
• Be prepared to provide relevant references to support your application
• Do not submit your resume and cover letter in the body of your email

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person