Administrative Assistant

About the role

Administrative Assistant role involving daily clerical work, office management, and coordination across internal teams, clients, subcontractors, and suppliers.

Key responsibilities

• Handle daily clerical work, data input, filing, and archiving (e.g., letters, reports, meeting minutes)
• Manage general office duties, office supplies procurement, inventory control, and equipment maintenance coordination
• Handle daily mailing, courier arrangements, and correspondence dispatch
• Handle daily email inquiries, draft/reply to internal and external emails, answer phone calls, and greet visitors
• Assist the team in creating PowerPoint, flyers, and other marketing materials
• Assist in updating and maintaining company website content
• Prepare invoices, purchase orders, and sales orders
• Handle daily expense records, subcontractor invoice verification, and billing
• Organize project progress reports, meeting minutes, and site/project-related documentation
• Coordinate and communicate effectively with internal teams, clients, subcontractors, and suppliers

Requirements

• Higher Diploma / Associate Degree or above
• Minimum 1 year of relevant administrative or clerical experience
• Proficient in Microsoft Office (including Excel, Word, and PowerPoint)
• Detail-oriented with strong organizational and time-management skills, capable of working independently
• Good communication skills in both Chinese and English

We Offer

• 5-day work week
• Medical benefits
• Year-end performance bonus