Administrative Assistant

SPECIFIC DUTIES AND RESPONSIBILITIES

1. Provide secretarial and administrative support in order to ensure effective and efficient office operations

1.1 Provides general administrative and clerical support including mailing, scanning, faxing and copying to the office.

1.2 Maintain electronic and hard copy filing system.

1.3 Open, sort and distribute incoming correspondence from internal or external parties

1.4 Perform data entry to the Bizbox System

1.5 Manage Calendar of Activities Unit Concerns

1.6 Assist in resolving administrative concerns

1.7 Prepare and modify documents for hospital or government or regulatory requirements

1.8 Schedule and coordinate meetings and appointments. In line with this prepare documentary evidences of such meetings

1.9 Maintain office supplies for the department

2. Perform other related duties as required and within reasonable limits

POSITION SPECIFICATIONS:

· Required: Bachelor’s degree in health sciences, business, and other related courses

· Highly trainable.

· Confidence and Good Personality

· With pleasant appearance

· Have excellent inter-personal and customer relation skills;

· Excellent communication skills in Tagalog and English

· Must be dynamic, highly organized, with passion for improving quality in patient care.

· Must demonstrate basic knowledge for continuous improvement and work process design.

· With comprehensive understanding or descriptive statistics and appropriate applications of interpretative statistics.

· Organization and planning skills, managing multiple demands, and oriented to achieving results

· Analytical reasoning, interprets and evaluates information, while identifying patterns and essential issues. Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent and to dram and interpret various forms of graphs

· Word Processing, Spreadsheets, and database software,

· Team development and facilitation techniques applied to quality improvement or project teams to achieve their highest potential

· Superb written and oral communication skills with particular emphasis on presentation skills.

· Able to function well in a team setting.

· Physical Demands: While performing the duties of this job, the employee is regularly required to stand, sit, use fingers, handle and feel; reach with hands and arms and talk or hear. The employee may also spend long sitting hours due to use of office equipment and computers. The employee is encouraged to be physically fit as the employee may occasionally be required to climb or balance, stoop, kneel, or crouch. The employee may also be required to lift up or move objects.

Benefits:

• Company Christmas gift
• Free parking

Work Location: In person