Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring seamless daily functions and exceptional support to staff and clients alike. Your proactive approach, combined with excellent communication skills and technical proficiency, will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization committed to excellence and growth.

Responsibilities

• Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Coordinate calendar management and scheduling for team meetings, appointments, and client engagements using productivity software like Microsoft Office and Google Workspace.
• Perform data entry, maintain accurate filing systems, and update spreadsheets to support office management and record-keeping needs.
• Handle correspondence through word processing, proofreading documents for clarity and accuracy, and ensuring timely communication with clients and internal teams.
• Support bookkeeping tasks using QuickBooks or similar software, including invoicing, expense tracking, and basic financial record maintenance.
• Assist with office management responsibilities such as ordering supplies, organizing files, managing office equipment, and ensuring a tidy workspace.
• Provide excellent customer service by responding promptly to inquiries via phone or email, offering support in person or remotely as needed.

Experience

• Prior clerical or administrative experience in an office setting is required; experience in medical reception or personal assistant roles is a plus.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace tools (Docs, Sheets), and data entry tasks.
• Strong organizational skills with the ability to multitask efficiently while maintaining attention to detail.
• Excellent verbal and written communication skills; bilingual abilities are highly desirable for effective client interaction.
• Familiarity with office management procedures including filing systems, calendar coordination, and basic bookkeeping using QuickBooks or similar software.
• Proven ability to handle phone communication professionally using multi-line phone systems and maintain high standards of phone etiquette.
• Technical proficiency in computer literacy across various productivity software platforms; experience with spreadsheets, proofreading documents, and managing client communication is essential.

Join us in creating a vibrant workplace where your organizational talents shine! This role offers the chance to grow your administrative career while making a meaningful impact through exceptional support services.

Pay: $24.78 - $29.85 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Life insurance
• Parental leave
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person