Administrative Assistant

Job Title: Administrative Assistant (Part-Time)

Location: Oregon pike Office, Lancaster, PA 17601

About Us: Great opportunity to work for a dynamic and growing real estate firm dedicated to delivering exceptional service to our clients. We specialize in property management, acquisitions/sales of real estate investment properties, and operating in a fast-paced environment that values innovation, teamwork, and results. We are seeking a highly organized and proactive Administrator to join our team and support our continued success.

Job Overview: We are looking for a professional and detail-oriented Administrator to assist our Office Manager with overseeing critical administrative functions and ensure seamless operations within our real estate company. This position requires someone who will thrive in a fast-paced environment, managing diverse responsibilities with precision and efficiency. We offer competitive compensation reflective of experience and performance.

Key Responsibilities:

• Property Management: Oversee property-related tasks, including coordinating maintenance, tenant communications, utilities, and compliance with regulations.
• Listings and Data Entry: Accurately input property listings and internal data into company databases and platforms, ensuring all information is up-to-date and error-free.
• Calendar Management: Maintain and organize company calendars, scheduling meetings, property showings, and deadlines to keep the team on track.
• Communication Hub: Serve as the primary point of contact, receiving and disseminating calls, emails, and information to team members promptly and professionally.
• General Office admin: Manage office operations, including supplies, equipment, receiving mail, depositing checks, etc.
• Acquisition and Sales Support: Follow detailed checklists to facilitate smooth processes for new property acquisitions and sales, ensuring all steps are completed accurately.
• Team Collaboration: Work closely with team members to support operational goals, providing administrative support to enhance efficiency.

Qualifications:

• Proven experience in administrative roles, preferably in real estate or a related field.
• Exceptional organizational skills and attention to detail, with the ability to multitask in a fast-paced environment.
• Strong communication skills, both written and verbal, with a professional demeanor.
• Proficiency in Microsoft Office Suite, real estate software (e.g., MLS platforms), and general database management.
• Ability to work independently and collaboratively in a hybrid work setting.
• Knowledge of property management, real estate processes, or office management is a plus.
• High school diploma required; bachelor’s degree or relevant certifications preferred.

What We Offer:

• Competitive pay commensurate with experience.
• Opportunity to grow within a dynamic and fast-paced real estate company.
• Supportive team environment with a focus on professional development.
• Part time hours (20-25 per week). Could lead to full time

How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and interest in the Lead Administrator role to [email protected]. Please include “Administrative Assistant Application” in the subject line. Applications will be reviewed on a rolling basis until the position is filled.

Job Type: Part-time

Pay: $17.00 - $20.00 per hour

Application Question(s):

• Do you have property management experience?
• Do you have administrative experience?

Work Location: In person