Administrative Assistant

Overview
Jardine, Logan & O’Brien P.L.L.P. is a midsize law firm in the east metro looking for a multi-tasker and detail oriented Administrative Assistant. Ideal candidate will be a highly organized, multi-tasker with great attention to detail.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
• Operate multi-line phone systems, handle incoming calls with courteous phone etiquette, and direct inquiries efficiently
• Perform data entry and maintain accurate records using Microsoft Office applications
• Organize files, manage calendar appointments, and coordinate meetings to support team productivity
• Performing conflict checks and assist with file opening duties.
• Maintain, keep record, and manage red rope files. Including files at off-site storage facility.
• Support office management tasks such as supply ordering, filing, proofreading documents, and maintaining office organization
• Provide customer support by addressing inquiries promptly and professionally both in person and via phone or email
• Perform light housekeeping duties.
• Oversee and maintain attorney bar association dues and registration.
• Register attorneys for continuing legal education courses and assist them with tracking compliance.

Requirements

• Proven experience in an office environment with clerical or administrative responsibilities
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Experience with multi-line phone systems, phone etiquette, data entry, filing, proofreading, and calendar management required
• Previous experience as a receptionist—medical or dental—personal assistant or in customer service roles is advantageous
• Demonstrated ability to handle confidential information discreetly while providing exceptional customer support

Join us as an Administrative Assistant and become an essential part of our energetic team! Your dedication will help create a welcoming environment while supporting our mission to deliver outstanding service. We value proactive individuals who are eager to contribute their skills in office management, communication, and organization. Your expertise will empower our team to operate smoothly every day!

Pay: $20.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person