Administrative Assistant

American Nuclear Insurers (ANI) is a small, profitable niche association providing nuclear liability and property insurance/reinsurance in the US and worldwide. Members of the association represent some of the largest insurance and reinsurance companies across the globe.ANI is a small company, with less than 30 employees and provides for a hands-on experience where employees are able to perform tasks beyond the traditional scope for each role. With a family-oriented culture, ANI is a good fit for someone who wants to be challenged while maintaining a work-life balance. The office is located in Glastonbury, CT and the expected hours for this position are 8 am – 4 pm. ANI uses a hybrid work schedule, with up to two flexible days per week to work from home.

Position Summary:

The Administrative Assistant is responsible for administrative services related to the Engineering Department including specific duties and responsibilities noted below. The Administrative Assistant will primarily receive work from engineers and health physicists and the department Vice President as well as assisting other departments on projects and on an as-needed basis.

Duties and Responsibilities:

Perform all Engineering Department administrative service functions including:

• Edit, process, and distribute department correspondence and technical reports
• Maintain databases in SharePoint of department reports, industry information, and correspondence
• Manage physical document files, including file digitization
• Edit and maintain Engineering documents such as Criteria, Guidelines, Notices, and Bulletins for external distribution
• Maintain up-to-date external contact listings
• Provide initial review of department expense reports for appropriate documentation and account allocations
• Coordinate meetings and training sessions for the engineering department, including agendas, meeting minutes, and after-action items.
• Provide administrative support to telecommuting and traveling engineers and health physicists

Perform company-wide administrative services functions including:

• Assist with company telephone coverage and mail distribution
• Prepare and review PowerPoint presentations for professional look and style
• Assist other departments on projects and other functions as needed

Please note this job description is not designed to cover or contain a complete listing of all activities, duties or responsibilities that are required of the employee for this position. It is intended that this position evolve and duties may change over time.

Qualifications:

• Associates degree or equivalent experience preferred
• 2-3 years administrative support and document editing in a technical industry, working with multiple people; experience with insurance a plus.

Technical Skills:

• Highly proficient in MS Office products, particularly Word, Powerpoint, SharePoint, and Outlook
• Familiarity in Adobe Acrobat and Creative Cloud products (e.g. Photoshop, Illustrator, and InDesign)
• Familiarity in Excel and MS Copilot
• Familiarity with Concur expense reporting system a plus

Non-Technical Skills:

• Attention to detail
• Effective communications skills
• Demonstrates initiative
• Desire to learn new technologies
• Flexible with ability to adjust to changing priorities
• Effective time and resource management skills
• Ability to work independently and with a team
• Able to maintain discretion/confidentiality

Physical Demands:

The ability to view a computer monitor, type and answer the phone are required. In addition, this is a largely sedentary role; however, some filing is required and would require the ability to lift files/boxes, open filing cabinets, bend or stand on a stool, as necessary.

Position Location:

This position is based out of ANI’s office in Glastonbury, CT.

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