Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be part of the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive, welcoming environment. This position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization committed to excellence and growth.

Duties

• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette.
• Provide front desk support by greeting visitors, handling inquiries, and maintaining a positive first impression.
• Perform data entry tasks accurately using productivity software such as Microsoft Office and spreadsheets, as well as ERP software.
• Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of documents.
• Assist with the timely billing of customers as well as opening and closure of jobs.
• Assist with office management duties including supply inventory, scheduling appointments, and coordinating meetings.
• Support customer service efforts by responding promptly to client inquiries and providing helpful information.
• Utilize basic bookkeeping tasks, including invoicing and expense tracking when/if necessary.

Requirements

• Proven clerical experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and word processing.
• Excellent computer literacy with the ability to quickly adapt to new software tools.
• Strong organizational skills with keen attention to detail for proofreading, data entry, and filing tasks.
• Bilingual abilities are highly desirable (not required) to effectively communicate with diverse clients and team members.
• Prior experience in customer support or front desk roles is preferred.
• Demonstrated time management skills to handle multiple priorities efficiently in a fast-paced environment.
• Technical proficiency with multi-line phone systems, office equipment, and basic accounting software such as QuickBooks is advantageous.

Join us as an Administrative Assistant and become an integral part of a vibrant team dedicated to operational excellence! Your enthusiasm, organizational prowess, and professional communication will help us achieve our goals while supporting your career growth in a lively work environment.

Pay: $23.00 - $28.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person