Administrative Assistant

Administrative Assistant

To apply, please visit: https://jobs.coloradocollege.edu/jobs/administrative-assistant-on-campus-colorado-united-states-d5374217-cb35-4b37-9cc6-693f0043f126

Job Title: Administrative Assistant

Department: Athletics Administration

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 1040 Hours per year
• 12 Months per year
• 20 Hours per week (Estimated)

This position is anticipated to work approximately 10:00 a.m. to 2:00 p.m., Monday through Friday, based on departmental needs.

About Us

Colorado College ("CC") is a private, four-year, highly selective liberal arts college of 2,100 undergraduate students and a small Master of Arts in teaching program. It is located on a 99-acre campus adjacent to downtown, 'Olympic City', Colorado Springs. The campus sits on the Front Range of the Rocky Mountains at the foot of Pikes Peak. The college operates an innovative curricular approach, known as the Block Plan, which entails students taking one course at a time for three and a half weeks, with the academic year divided into eight "blocks." The Colorado College Department of Athletics sponsors 17 varsity programs. Fifteen programs compete at the NCAA Division III level and two at the Division I level. Division III programs are members of the Southern Collegiate Athletic Conference (SCAC), with the exception of Men's Lacrosse (independent) and Women's Lacrosse (WIAC affiliate). Division I Men's Hockey is a member of the National Collegiate Hockey Conference (NCHC) and Division I Women's Soccer competes as an affiliate member of the Mountain West Conference (MWC).

Job Summary

The Administrative Assistant provides administrative support to the Vice President of Athletics and supports the day-to-day operations of the division. This position serves as a resource for Athletics staff, alumni, donors, and visitors by delivering professional, responsive, and confidential administrative support that helps ensure the effective operation of Athletics programs and services.

Responsibilities

• Administrative Support and Calendar Management
  • Provide administrative support to the Vice President of Athletics by maintaining calendars, scheduling meetings and appointments and coordinating divisional schedules.
  • Respond to meeting requests, prepare meeting materials, answer and direct phone calls, greet visitors, and assist with routine office correspondence.
  • Maintain records, files, and other administrative documents to support efficient office operations.
• Division and Meeting Administration
  • Assist with scheduling and coordinating divisional meetings, departmental meetings, retreats, and other Athletics activities.
  • Reserve meeting space, prepare agendas and materials, distribute information, and assist with tracking follow-up items.
  • Provide general administrative assistance to departmental staff and support day-to-day office functions.
• Athletics Fundraising and Event Administration
  • Provide administrative support for athletics fundraising and alumni engagement activities.
  • Assist with donor and event records, prepare materials and correspondence, maintain registration information, support fundraising-related events, and coordinate administrative aspects of alumni and donor engagement efforts.
  • Utilize approved software systems and databases to maintain accurate records and event information.
• Office Operations and Financial Support
  • Support routine office and departmental administrative processes, including purchasing card reconciliation, expense documentation, recordkeeping, and general clerical activities.
  • Assist visitors, answer inquiries, and direct requests to appropriate staff.
  • Handle confidential information in accordance with college policies and maintain a high level of customer service in all interactions.

Collaboration Skills:
Communications regarding interpretation of policies may be made after discussion of different points of view. Work may require providing advice to others outside direct reporting relationships on specific problems or general policies.

Technical Knowledge:

Work requires basic skills and knowledge in approaches and systems.

Minimum Qualifications

• High School Diploma or GED
• 3 years of experience in a related field

One year of relevant work experience may be substituted for one year of required education (OR) one year of relevant academic coursework beyond the minimum requirement may be substituted for one year of required professional experience.

Preferred Qualifications

Applicants are welcome to apply even if you do not meet the preferred qualifications. We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications.

Other Position Details:

• Supervises Students
• Position will not drive CC vehicles

Application Instructions

• Continuous Recruitment - This position will be open until filled and may close without notice after the full consideration date. For full consideration, apply by: November 9, 2026
• This position is not eligible for visa sponsorship.
• Applicants are required to submit a resume and cover letter.

Required documents include a cover letter, resume, and three professional references. Review of resumes will begin immediately and will continue until the position is filled.

Please contact Lesley Irvine, Vice President of Athletics with questions: [email protected]

Colorado College is an equal opportunity employer committed to increasing the diversity of its community. We do not discriminate on the basis of race, color, national origin, gender, age, religion, gender identity or expression, disability, or sexual orientation in our educational programs and activities or our employment practices.

To help us stay connected with you throughout the hiring process, we encourage you to apply using a personal email address instead of a Colorado College email address.

In alignment with our commitment to reduce potential bias in hiring, applicants may redact any information that discloses their age, date of birth, or dates of attendance/graduation from educational institutions on resumes, certifications, transcripts, or other application materials. There will be no penalties for the omission of such information.

Anticipated Hiring Salary Range:

• $21.17 to $25.18 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Wellness benefits include free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Benefits and Wellness Information:

Please refer to our Benefits Page

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College's policies, if you have a disability and would like to request accommodations to support your application or interview process, please contact Human Resources at [email protected] as early as possible. Positions may close on the listed deadline or, if posted as continuous, may close without prior notice.

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html