Administrative Assistant

Posting Details

Posting Summary

Position Title

Administrative Assistant

FLSA

Non-Exempt

Department

Office Of Pre-Med Programs

Job Summary

Xavier University of Louisiana is accepting applications for the position of Administrative Assistant. This position is responsible for providing support to the Director of Premedical Program and Premedical Advisor in the management of the Premedical Office and the implementation of activities designed to maximize the number of qualified Xavier students who gain admission into health professions schools and related biomedical science programs

The Administrative Assistant reports to the Director of Premedical Program, who is supervised by the Dean of the College of Arts and Sciences. AA/EOE

Minimum Qualifications

• Completion of high school and at least two (2) years of undergraduate education, preferably on a pre-health track. In lieu of at least two (2) years of undergraduate education, will consider at least one (1) year of experience working directly with students in a secondary (high-school) or post-secondary (college) setting.
• Candidate must have at least one (1) year of experience working in an office environment, providing administrative support in a fast-paced, high-volume setting.
• Candidate must be proficient in data management, email communication, Adobe, and MS Office (e.g. Microsoft Word, Excel, and PowerPoint); must be able to use both PC and Mac platforms.
• Candidate must have excellent written and verbal communication skills.
• Candidate must be proficient in multitasking and possess the ability to prioritize work and perform duties with minimal supervision.
• Candidate must be punctual and professional at all times.
• Ability to utilize the World Wide Web accordingly, send and receive email messages (including attachments), and utilize any other platforms deemed necessary to effectively execute Premedical Office tasks is required.

Preferred Qualifications

• Baccalaureate degree in a biomedical science on pre-health track.
• Working knowledge of structured premedical advising and activities designed to assist students with application to medical, dental, and other health professions programs.
• Proficiency in the use of Banner and other University platforms.
• At least (2) years of experience working directly with students in a college or university setting.

Special Requirements Summary

Evenings and weekends may be required. It may be necessary to perform some Premedical Office work duties outside of the Premedical Office. Some travel required.

Work Hours

Full time

KSA's

Knowledge, Education, Experience, and Proficiencies

• Completion of high school and at least two (2) years of undergraduate education, preferably on a pre-health track. In lieu of at least two (2) years of undergraduate education, will consider at least one (1) year of experience working directly with students in a secondary (high-school) or post-secondary (college) setting.
• Candidate must have at least one (1) year of experience working in an office environment, providing administrative support in a fast-paced, high-volume setting.
• Candidate must be proficient in data management, email communication, Adobe, and MS Office (e.g. Microsoft Word, Excel, and PowerPoint); must be able to use both PC and Mac platforms.

Essential Duties and Responsibilities

Essential Duties and Responsibilities Description

• Provides administrative support to the Director of Premedical Program and Premedical Advisors as needed to successfully implement activities designed to assist current Xavier students and alumni with health professional school application processes (e.g. medical, dental, etc. school).
• Processes new premed sign-ins and current student updates.
• Greets and assists students and visitors.
• Coordinates visit requests, in conjunction with the Office of Admissions, for prospective students and their families who wish to learn more about Premedical Office initiatives.
• Assist with events where Premedical Office representation is needed.
• Maintains electronic sign-in log that details the volume of traffic in the Premedical Office and the nature of services provided.
• Facilitates on-campus arrangements for professional school representatives and others who visit the Premed Office virtually or in-person, publicize their visits where applicable, etc.
• Secures rooms/space and furniture set-up through the University’s event management and work order systems for various premed-related activities such as group meetings, recruitment visits, and MCAT review courses.
• Maintains Premed Office staff and student/advising event calendars.

Posting Detail Information

Posting Number

S513P

Number of Vacancies

2

Desired Start Date

11/02/2026

Position End Date (if temporary)

Posting Date

10/13/2026

Application Review Date

Closing Date

Open Until Filled

Yes

Special Instructions to Applicants

Attach online only your resume, cover letter and contact information for three references.

Quicklink for Posting

https://jobs.xula.edu/postings/4010

About Xavier

About Xavier

Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is the only Catholic Historically Black University in the United States. Located in New Orleans, the University strives to contribute to a more just and humane society by preparing its students to assume roles of leadership and service in a global society. Xavier prides itself in its diverse learning and teaching environment that incorporates a variety of educational practices, including research and service learning.