Administrative Assistant

● A chance for an amazing work-life balance with a progressive company

● A fantastic opportunity to grow your career with an industry leader

● Enjoy an attractive wage and benefits package

About Forbidden Mechanical

As part of the Meraki Family, Forbidden Mechanical works hard to keep your fleet of diesel trucks and equipment running smoothly and safely. Our certified heavy-duty mechanics have over 30 years of experience and take great pride in the quality of their work. We firmly believe in the motto "under-promise and over-deliver" – we are ready to exceed our customers’ expectations with exceptional service that’s as responsive as it is reliable.

About the Opportunity

Forbidden Mechanical is growing! We are currently looking to fill an Administrative Assistant position in the Comox Valley, BC.

• Your tasks include, but are not limited to:

Admin Support

● Answer all incoming calls

● Maintain and order all office, coffee supplies and arrange for pickup or delivery

● Maintain a filing system for all equipment, customers and employees

● Monitor and respond to emails

● Record all mobile mechanic time into accounting system

● Book travel for mobile mechanics

● Manage recruitment for various departments, including job postings, screening, onboarding etc.

● Assist with company event planning, including BBQ's, events, career fairs etc.

Accounts Payable Support

●Manage AP process, including invoice approvals and entries

● Reconcile AP vendor statements

● Reconcile Visa statements and journalize accordingly

● Ensure cheques are processed as per AP schedules

● Ad hoc AP duties as necessary

● Fuel reconciliation - compile reports and send to managers for approval

Accounts Receivable Support

●Manage daily collection process

● Receive customer payments and monitor incoming mail

● Ad hoc AR duties as necessary

● Process customer credit applications

● Manage cash on a daily basis

About You

To qualify as an Administrative Assistant, you ideally have prior experience with Accounts Receivable and Accounts Payable. Prior experience with Payroll is not expected but would be preferred.

As key members of the Forbidden Mechanical team, we are looking for motivated individuals who will grow and evolve with us and are looking to develop their skills in this dynamic and challenging environment.

This is a long-term opportunity that requires candidates with a strong sense of teamwork, efficient time management skills, problem solving capacity, and the ability to maintain a high level of accuracy.

We are seeking candidates with Post-secondary education, preferably a two-year diploma in the Business/Accounting sector with a minimum of three to five years' experience in accounting admin roles. Advanced Microsoft Office skills are a requirement for this position.

About the Benefits

As a valued member of our team, you will be rewarded with an attractive hourly wage along with:

● Extended health, vision, and dental benefits

● Long-term disability and life insurance

● RRSP Package

● Full time hours

● Paid vacation

● Free on-site gym for employees

● Discounts on automotive service and parts for personal needs

● The opportunity to work on exciting projects with a tight-knit and safety-oriented team

● And many more!

Give a damn. Get it done. Be real. These are three uncompromising values that you will be welcomed in upon joining!

If you share our values and have the skills necessary to succeed in this role, apply now!

Job Types: Full-time, Permanent

Pay: $22.00-$26.00 per hour

Expected hours: 40.0 per week

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site gym
• Paid time off
• RRSP match
• Vision care

Experience:

• Accounts Payable: 1 year (preferred)
• Accounts Receivable: 1 year (preferred)

Work Location: In person