Administrative Assistant

Triple Oak Power (“TOP”) is seeking a highly organized and detail‑oriented Administrative Assistant to support daily office operations and ensure a smooth, welcoming, and well‑functioning workplace. This part‑time, hourly role requires 20–25 hours per week and is ideal for someone who is reliable, proactive, and energized by keeping systems running efficiently.

Company Overview

Triple Oak Power LLC (“TOP”) is a leader in developing sustainable energy plants. TOP was founded in 2020 with deep roots in the renewable energy industry and is a portfolio company of Energy Capital Partners, a leading energy investor that has deployed over $19 billion in the energy industry. TOP’s core business is the development of onshore wind, solar, and energy storage projects to deliver domestic clean power solutions to meet growing energy demand. TOP builds value for communities, landowners, investors and customers through responsibly developed clean power projects. TOP is headquartered in Portland, Oregon.

Key Responsibilities

• Maintain organized digital and physical filing systems with strong attention to detail
• Scan, copy, and accurately file paper and electronic documents
• Monitor and restock office supplies, including coffee bar and break room
• Maintain printers (paper, toner) and perform basic troubleshooting
• Receive, sort, and distribute incoming mail and packages
• Prepare and send outgoing mail, including labels, envelope assembly, postal coordination, and delivery tracking
• Assist with conference room setup and clean‑up for meetings, lunches, and events
• Support executives and staff during onsite meetings
• Assemble materials for community outreach and prepare promotional item packages
• Coordinate with internal teams to ensure timely delivery of outreach and promotional materials
• Handle sensitive information and internal documents with discretion and confidentiality

Qualifications

• High school diploma or equivalent; relevant associate’s or bachelor’s degree preferred
• Prior administrative or office support experience
• Proficiency in Microsoft Office Suite and familiarity with standard office equipment
• Experience with data entry, scheduling, and document management systems
• Exceptional attention to detail, accuracy, and organizational skills
• Dependable, professional, and able to manage multiple tasks independently
• Ability to maintain confidentiality and handle sensitive information appropriately
• Executive‑ready professionalism, with the confidence and discretion needed to work closely with senior and executive leaders
• Strong verbal and written communication skills
• Must be legally authorized to work in the U.S. without company sponsorship

Application Instructions

Please apply via email to [email protected] with a resume and cover letter detailing relevant experience. Applications submitted without a cover letter will not be considered.

This position is based out of Triple Oak Power headquarters in Portland, Oregon.