Administrative Assistant

PURPOSE:

The purpose of the Administrative Assistant is to perform and/or oversee a variety of administrative activities, some of which require advanced or specialized knowledge and skills, which include, but are not limited to:

• Financial recordkeeping and database management
• Equipment and inventory management
• Budget administration and control
• Customer service management
• Compose, edit, and proofread correspondence and reports with preparation for a range of administrative documents.

The Administrative Assistant reports to the Administrator. This position is non-salaried.

REQUIREMENTS:

• High school diploma or GED
• Must be free of committing any felony or misdemeanor if the act falls in the area of abuse, neglect or misappropriation of funds.
• Must have a valid Kentucky Driver’s License
• Must possess computer skills
• Must demonstrate effective communication skills
• Must be able to use the facility phone and paging system
• Ability to lift up to 20 lb.

JOB DUTIES:

Must have demonstrated abilities in the areas of:

• Provides administrative/secretarial support for the administration and business department such as answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.
• Completes the ORBITS process for purposes of posting supplies to the corresponding resident statement.
• Operates personal computer to compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established department policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
• Assists management in problem solving, project planning, and development and execution of stated goals and objectives.
• Posts, balances, monitor, and reconcile monthly ledgers, budgets, and financial reporting system reports; may manage petty cash disbursements and reconciliation.
• Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, and prepares timely responses to a variety or routine written inquiries.
• Requisitions supplies, printing, maintenance, and other services.
• Prepares and makes deposits into the facility bank account and sends a record of the transaction to the Corporate Accounts Payable Manager and Corporate Office Manager.
• Prepares facility accounts payables and forwards to the Corporate Accounts Payables Manager.
• Other duties as assigned by the Administrator