Administrative Assistant

Bilingual Administrative Assistant – Construction Site

Arete Industrial Solutions
Job Location: Memphis, Tennessee
Per Diem Available

Earn an estimated $2,330 – $2,650+ per week, plus daily per diem

Scheduled 84 hours/week (7 x 12-hour shifts) at $22–$25/hr. All hours over 40 are paid at time and a half.

Overview

Arete Industrial Solutions is seeking a dependable, organized, and proactive Bilingual Administrative Assistant to support our team on an active construction site in Memphis, Tennessee.

This is a fast-paced, hands-on administrative position that requires strong communication skills, attention to detail, and the ability to manage multiple priorities throughout the day.

Fluency in both English and Spanish is required. Proficiency in Microsoft Excel is also required.

The Administrative Assistant will work directly with site leadership, employees, and the administrative team to support daily workforce operations, onboarding, employee documentation, timekeeping, records, and general site administration.

Per diem is available for qualified employees working away from their home location.

Available Shifts

• Day Shift: 5:00 AM – 5:00 PM
• Night Shift: 5:00 PM – 5:00 AM
• 12-hour shifts

Applicants must be available to work the assigned 12-hour shift and must be comfortable working in an active construction-site environment.

Responsibilities

• Support daily administrative operations for the job site
• Assist with employee onboarding and ensure required documentation is completed accurately
• Maintain organized employee records, spreadsheets, and site documentation
• Create, update, and maintain Microsoft Excel spreadsheets for employee tracking, headcounts, assignments, timekeeping, and other site operations
• Assist with employee clock-in/clock-out issues, time corrections, and timekeeping records
• Enter and update employee information accurately in company systems
• Track employee job-site assignments, departments, shifts, supervisors, and workforce changes
• Communicate with employees in English and Spanish regarding documentation, scheduling, timekeeping, payroll-related questions, and administrative requirements
• Assist supervisors, foremen, and site leadership with administrative needs
• Monitor and respond to emails and employee inquiries in a timely and professional manner
• Prepare, review, organize, and maintain forms, reports, spreadsheets, and other documentation
• Scan, print, copy, file, and maintain electronic records
• Track outstanding employee documentation and follow up when information is missing
• Assist with maintaining accurate employee headcounts and workforce information
• Maintain confidentiality when handling employee and company information
• Assist with other administrative and site-support responsibilities as needed

Required Qualifications & Skills

• Fluent in English and Spanish — required
• Proficient in Microsoft Excel — required
• Must be comfortable creating, updating, organizing, and maintaining spreadsheets
• Strong data-entry skills with a high level of accuracy
• Ability to work with large amounts of employee information and maintain organized records
• Strong organizational and time-management skills
• Ability to prioritize multiple tasks in a high-volume, fast-paced environment
• Ability to work independently and follow through on assigned responsibilities
• Strong verbal and written communication skills
• Comfortable communicating with employees, supervisors, foremen, and management
• Proficiency with Microsoft Outlook and Word
• Comfortable learning and using payroll, timekeeping, onboarding, and workforce-management systems
• Dependable attendance and punctuality
• Must be able to work a 12-hour day or night shift
• Must be willing and able to work in Memphis, Tennessee
• Must be comfortable working on an active construction site

Previous experience in administration, construction, staffing, HR, payroll, onboarding, or a related position is preferred.

Location & Per Diem

• Work Location: Memphis, Tennessee
• This is not a remote position
• Per diem is available for qualified employees
• Candidates must be able to report to the Memphis job site for their assigned shift
• Additional assignment and per diem details will be discussed during the hiring process

Work Environment

This position is located on an active construction site and is not a traditional office environment. Candidates should understand the working conditions before applying.

• Active construction-site environment
• 12-hour shifts
• Day Shift: 5:00 AM – 5:00 PM
• Night Shift: 5:00 PM – 5:00 AM
• There are currently no indoor office restrooms
• Portable restrooms are provided on site
• Lunch is provided
• Frequent interaction with employees and site leadership
• High-volume environment with changing daily priorities

We are looking for someone who is reliable, organized, takes initiative, communicates effectively, and can keep up with a large and fast-moving workforce. Candidates must be bilingual in English and Spanish, proficient in Microsoft Excel, and comfortable working in a construction-site environment.

Pay: $22.00 - $25.00 per hour

Expected hours: 84.0 per week

Language:

• Spanish (Required)

Work Location: In person