Administrative Assistant

Overview

Graphic Visions is a creative print and design studio providing innovative visual solutions for clients across industries. We value teamwork, attention to detail, and a positive work environment where every team member contributes to great client experiences.

We’re looking for a dependable Administrative Assistant / Bookkeeper to help keep our operations running smoothly and efficiently.

Responsibilities

• Answer and direct all incoming phone calls
• Provide administrative support to all team members as necessary
• Handle filing, scanning, and general office organization
• Perform data entry and maintain accurate records
• Process and track customer orders
• Assist with correspondence, scheduling, and other office tasks as needed

Bookkeeping Support

• Perform light bookkeeping duties, including data entry for payables and receivables
• Reconcile transactions and assist with month-end tasks
• Maintain accurate financial and order records
• Knowledge of QuickBooks or Account Edge or other accounting software

Qualifications

• Familiarity with QuickBooks or Account Edge or similar accounting programs
• Strong attention to detail and accuracy
• Excellent organizational and multitasking skills
• Professional communication, both verbal and written
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Reliable, punctual, and able to work independently and as part of a team

Compensation & Schedule

• Starting at $20/hour, depending on experience
• Reports to Accounting Controller & Operations Manager
• Opportunities for growth within a creative and supportive environment

Pay: $20.00 - $23.00 per hour

Expected hours: 40.0 per week

Work Location: In person