Administrative Assistant

About the role

Team Global Facility Solutions Inc. is seeking an enthusiastic and organised Administrative Assistant to join our team in Makati City, Metro Manila. This is a full-time position that plays a vital role in supporting the smooth day-to-day operations of our real estate and property administration services. As an Administrative Assistant, you will be the backbone of our office, ensuring that all administrative functions run efficiently and that our team can focus on delivering exceptional service to our clients. This role offers an excellent opportunity to develop your administrative expertise within the dynamic real estate and property sector.

Key responsibilities

• Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization

  • Accommodate visitors and clients of the property

  • Prepare meetings, appointments and special events for managers and supervisors

  • Record, compile, transcribe and distribute minutes of meetings

  • Prepare and organize permits, government mandated documents and other records of the property

  • Open, sort, and distribute incoming correspondence

  • Prepare written responses to routine enquiries

  • Maintain office supply inventories

  • Perform billing and collection duty if necessary

What we're looking for

• Bachelor of Science in Business Management or any related course
• Proven experience in an administrative or clerical role, preferably within real estate, property management or a similar industry
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
• Excellent organisational and time management skills with the ability to juggle multiple tasks
• Strong written and verbal communication skills in English; Filipino language skills are beneficial
• Attention to detail and commitment to accuracy in all administrative work
• Professional demeanour and excellent customer service skills
• Ability to work independently and as part of a collaborative team
• Familiarity with property management systems or real estate terminology is a plus
• Fresh graduates are encouraged to apply

What we offer

Team Global Facility Solutions Inc. is committed to creating a supportive and rewarding work environment. We offer competitive compensation and benefits packages designed to support your wellbeing and career development. Our team values professional growth, and we provide opportunities for skill development and advancement. We foster a collaborative workplace culture where your contributions are recognised and valued. We also provide a flexible approach to work arrangements where possible, promoting a healthy work-life balance for all our employees.

About us

Team Global Facility Solutions Inc. is a leading provider of comprehensive facility management and property administration solutions in the real estate sector. With a strong commitment to excellence and customer satisfaction, we specialise in delivering efficient and professional administrative support to property businesses and organisations. Our team is dedicated to maintaining the highest standards of service whilst maintaining strong relationships with our clients. We pride ourselves on our professionalism, integrity and innovative approach to solving property administration challenges. Join us and become part of a dynamic organisation that values teamwork, reliability and continuous improvement.

Apply now

If you are an organised and detail-oriented individual with a passion for administrative excellence, we would like to hear from you. Please submit your application including your resume and a cover letter detailing your relevant experience. We look forward to welcoming a talented Administrative Assistant to our team at Team Global Facility Solutions Inc.