Administrative Assistant

JOB SUMMARY:

The Admin Assistant is tasked with supporting the sales and administrative functions of the brand. The role entails coordination and streamlining of processes to ensure alignment between sales objectives and operational efficiency, working closely with internal departments and external partners to keep day-to-day operations running smoothly.

DUTIES & RESPONSIBILITIES:

Internal Coordination:

1.       Coordination with internal departments such as Marketing, Merchandising, and Logistics for stock movements and requests:

a.  Partner Organizations’ Orders

b.  Selling Events

c.  Head Office Requests

d.  Sourcing Marketing Items/Requests

2.       Coordination with the Accounting Department:

a.  Reimbursements
b.  Liquidations
c.  Cash advances
d.  Request for payments
e.  Purchase Orders
f.  GC Monitoring
g.  Sales Reports

3.       Selling Events Coordinator:
a.  Requests from the Accounting Department
b.  Requests from the IT Department
c.  Requests or coordination with Logistics Team

4.       Assisting with internal events:
a.  Merch Initiative Activities
b.  E-comm Initiative
c.  Sales and Marketing Initiative

Administrative and Operational Support:

5.  Daily sales encoding and monitoring        
6.  Addressing consignment store needs and requests            
7.  Coordinating with external partners
8.  Assisting in processing mall or event permits
9.  Expense monitoring      
10.  Selling Events Operations:
        a.  Assisting with ingress and egress
        b.  Sales and Cashiering

11.  Performs other tasks that may be deemed necessary

REQUIRED COMPETENCIES (skills, knowledge, etc.):

1.  Good oral and written communication skills
2.  Fast learner
3.  Attentive to details
4.  Trustworthy
5.  Mature and independent in handling situations
6.  Energetic