Administrative Assistant

About the role

An Administrative Assistant role supporting purchasing, facilities, finance, and day-to-day business operations.

Key responsibilities

• Manage office supplies, inventory, and administrative processes
• Handle purchasing activities, including sourcing suppliers, requesting quotations, preparing purchase orders, and tracking deliveries
• Liaise with suppliers, service providers, building administration, and relevant government offices
• Coordinate office maintenance, repairs, utilities, and facility management activities
• Maintain organized administrative, purchasing, and operational records
• Assist in budget preparation, expense monitoring, and reporting
• Perform basic bookkeeping and finance functions, including recording transactions, maintaining financial records, processing invoices, and assisting with account reconciliation
• Monitor business permits, licenses, and other administrative compliance requirements
• Provide administrative support to the Admin Manager and Operations team

About you

• Bachelor's degree in Business Administration, Office Administration, Accounting, Finance, or a related field
• 1–3 years of relevant administrative, purchasing, bookkeeping, or office operations experience
• Familiarity with purchasing procedures, supplier coordination, business permits, and basic financial documentation is an advantage
• Strong organizational, communication, negotiation, and multitasking skills
• Proficiency in Microsoft Office and Google Workspace