Administrative Assistant

Job Summary

We are seeking a highly organized and proactive Administrative Assistant to join our Panama City office. This role is central to our daily operations, bridging the gap between our local administrative needs and our international team. The ideal candidate will manage financial workflows (billing/payments), provide high-level executive support, and facilitate smooth communication with our Chinese personnel.

Main Responsibilities

1. Responsible for administration function: Provides daily administrative support and management for the office, including but not limited to gift management, stationery purchase and management, and air ticket booking.
2. Office equipment: Purchases, repairs, and maintains office equipment.
3. Vehicle management: Allocates vehicles and performs daily management of the representative office.
4. Housing Management: Responsibility for the rental, accommodation, and routine management of Chinese personnel.
5. Visa -Travel Management: Handles invitations for daily exchange personnel and local visas for Chinese personnel.
6. Manages logistics personnel (including receptionists, drivers, and cleaners).
7. Acts as the liaison for other daily external work (including internal and local external work).
8. Fulfill any other task related to the position assigned.

Qualifications & Skills

1. Education: Bachelor’s degree in business administration, Finance, International Trade, or a related field.
2. Languages: Spanish, English: Advanced/Fluent (required for professional correspondence). Chinese is a plus!
3. Experience: 2+ years in an administrative or office management role. Experience in the Telecommunications or Tech sector is a significant plus.
4. Technical Skills: Proficient in Microsoft Excel (for billing/tracking) and office management software.
5. Soft Skills: Exceptional attention to detail, ability to multitask under tight deadlines, and high cultural sensitivity.

You can apply by this post and join our expert team in telecommunications. make sure the resume is in English resumes in Spanish won´t be considered in the process.