Administrative Assistant

Administrative Assistant

Industry: International Trade & Business Operations

Location: Singapore

Job Responsibilities

Handle daily administrative tasks, including document filing, data entry, record keeping and office coordination.

Prepare and maintain business documents, quotations, invoices, purchase orders and transaction records.

Assist with order processing, shipment arrangements, delivery schedules and logistics coordination.

Communicate with suppliers, customers and logistics partners regarding order status and delivery updates.

Maintain accurate inventory records and assist with stock movement documentation.

Support the preparation of business reports, expense records and monthly administrative summaries.

Assist with scheduling meetings, managing correspondence and coordinating internal and external business activities.

Maintain proper documentation for international trade transactions and assist with relevant compliance paperwork.

Provide administrative support to the sales and operations teams as required.

Job Requirements

Diploma or equivalent qualification in Business Administration, Office Management or a related field is preferred.

Previous experience in administrative support, logistics or international trade is an advantage.

Proficient in Microsoft Office, particularly Excel, Word and email communication.

Good organizational, communication and time-management skills.

Detail-oriented, responsible and able to work independently.

Good command of English; Mandarin is an advantage for communication with Chinese-speaking business partners.

Pay: $4,500.00 - $8,500.00 per month

Benefits:

• Dental insurance
• Health insurance
• Parental leave
• Work from home

Work Location: In person