Administrative Assistant

Job Title

Administrative Assistant (Admin)

Company: HUMAID ALKAABI ACCOUNTS AUDITING L.L.C - O.P.C
Job Location: Abu Dhabi, United Arab Emirates

Company Overview

HUMAID ALKAABI ACCOUNTS AUDITING L.L.C - O.P.C is a professional services firm in the UAE providing accounting, auditing, tax consultancy, and financial services.

We are seeking an organized, dependable, and professional Administrative Assistant to support our daily office operations, maintain accurate records, coordinate appointments, and assist with client communication and administrative tasks.

Job Responsibilities

• Provide day-to-day administrative and clerical support to ensure smooth office operations.
• Organize, maintain, and update physical and electronic files, records, and business documents.
• Handle incoming and outgoing emails, telephone calls, correspondence, and general inquiries professionally.
• Schedule and coordinate appointments, meetings, and calendars for the team.
• Communicate with clients regarding appointments, document requests, and routine administrative follow-ups.
• Prepare, format, and organize letters, reports, spreadsheets, forms, and other office documents.
• Assist with data entry and maintain accurate client records and administrative databases.
• Track pending documents, follow-up items, and administrative deadlines.
• Support the organization and secure handling of accounting, audit, and tax-related documents.
• Coordinate the flow of information between clients and relevant team members.
• Maintain office supplies and assist with general office organization as required.
• Handle confidential client and company information with discretion.
• Perform other relevant administrative duties in support of the firm's daily operations.

Requirements & Qualifications

• Diploma or bachelor's degree in Business Administration, Office Management, or a related field is preferred.
• Previous administrative, clerical, or office support experience is an advantage.
• Experience in an accounting, auditing, tax consultancy, or other professional services firm in the UAE is preferred.
• Proficiency in Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
• Familiarity with email management, electronic filing, data entry, and calendar scheduling.
• Good written and verbal communication skills in English.
• Ability to communicate professionally with clients and colleagues.
• Familiarity with accounting or audit documentation is an advantage.
• Ability to handle sensitive information responsibly and maintain confidentiality.

Skills

• Strong organizational and time-management skills.
• Professional telephone etiquette and email communication.
• Attention to detail and accurate record-keeping.
• Ability to prioritize tasks and manage multiple responsibilities.
• Client service and follow-up skills.
• Effective coordination and interpersonal communication.
• Proficiency in Microsoft Office and digital document management.
• Reliability, discretion, initiative, and a professional attitude.
• Ability to work independently while supporting a team.

Job Location

Abu Dhabi, United Arab Emirates.

Pay: AED2,500.00 - AED3,500.00 per month

Work Location: In person