Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily operations, ensuring smooth office functioning and exceptional support for staff and clients alike. Your energetic approach and proactive mindset will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization. The ideal candidate is detail-oriented, tech-savvy, and excels in multitasking with a positive attitude.

Duties

• Manage front desk responsibilities, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Handle calendar management and scheduling for team members, coordinating meetings and appointments efficiently
• Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and Word processing programs
• Maintain organized filing systems—both digital and paper—ensuring quick retrieval of documents and records
• Support office management activities by overseeing supply inventory, ordering materials as needed, and ensuring a tidy workspace
• Provide excellent customer service by assisting clients, answering inquiries, and offering support via phone or in person
• Proofread correspondence, reports, and documents to ensure clarity, accuracy, and professionalism

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with data entry and spreadsheet management
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Exceptional phone etiquette and communication skills for client interaction and internal coordination
• Bilingual abilities are highly valued to assist diverse client needs and enhance team communication
• Experience with QuickBooks or other accounting software is a plus for managing basic financial records
• Demonstrated office management experience with a focus on clerical tasks such as filing, proofreading, and calendar oversight
• Ability to multitask efficiently while maintaining attention to detail; strong time management skills are essential
• Personal assistant experience or previous front desk roles that involve customer support or client communication will be advantageous

Join us in creating a vibrant office environment where your organizational talents shine! This role offers meaningful work supporting our team’s success while providing opportunities for professional growth.

Pay: $15.00 - $22.00 per hour

Expected hours: 5.0 – 40.0 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Savannah, GA 31404