Administrative Assistant

About the Role

GLD Alloys is seeking an Administrative Assistant to support the daily administration of our Vietnam operations. The role involves maintaining company records, coordinating administrative services and supporting communication between regional colleagues and local business partners.

Key Responsibilities

• Provide administrative support to management and the operations team.

• Maintain organised company records, correspondence, contracts and documents.

• Coordinate meetings, appointments, business travel and accommodation.

• Manage office supplies and coordinate purchasing, maintenance and service requests.

• Liaise with suppliers, landlords and external service providers.

• Assist with employee onboarding, attendance records and HR administration.

• Compile invoices and supporting documents for submission to the finance team.

• Track administrative expenses and maintain purchasing records.

• Support work-related communication and document translation in English, Mandarin and the local language.

• Assist with administrative documentation for factory setup and ongoing operations.

Qualifications and Requirements

• Bachelor’s degree or higher in Business Administration, Management or a related field.

• 3–5 years of relevant administrative experience.

• Working proficiency in English, Mandarin and the local language used at the Vietnam worksite, to communicate with regional colleagues, suppliers and service providers.

• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.

• Strong organisational skills and attention to detail.

• Ability to prioritise tasks, meet deadlines and work independently.

• Ability to handle confidential information responsibly.

• Experience in manufacturing administration or factory setup is an advantage.