Administrative Assistant

Space Products and Innovation spins technology into the space industry to simplify

manufacturing. SPiN enables rapid, flexible, and cost-effective satellite designs through

modularity by combining MA61C, its plug-and-play intelligent data node, with system

engineering. SPiN democratises access to space, empowering manufacturers to unlock new

ventures.

Job purpose

The Administrative Assistant will join the team in Luxembourg and will contribute to the efficient

functioning of administrative operations in coordination with teams in Italy, Germany, the United

Kingdom, and the United States.

Duties and responsibilities

• Provide general administrative support, including managing calls and emails and

scheduling appointments for different teams such as Operations, Accounting, and HR

• Assist in the preparation and organisation of documents, reports, and presentations
• Maintain and update electronic and physical filing systems, ensuring accuracy and

accessibility

• Maintain HR records for employees, including hiring, termination, vacation, sick, and

travel time

• Coordinate meetings and events, including arranging logistics, preparing materials
• Taking meeting minutes and recording actions
• Handle incoming and outgoing correspondence and shipping, ensuring timely and

appropriate responses

• Prepare, monitor, and update office inventory
• Manage office supplies and equipment, making procurement recommendations as

needed

• Perform surveys for possible suppliers, request quotations and provide best offer analysis
• Collaborate with team members in other European establishments to streamline

administrative processes and improve overall efficiency

• Coordinate domestic and international travel arrangements for employees

SPiN S.A.R.L. - Av. des Hauts-Fourneaux, L-4362 Esch-sur-Alzette, Luxembourg

For questions regarding this document please contact: [email protected]

www.spinintech.com 11

Qualifications

• At least 2 years of proven experience as an administrative assistant or in a related role
• Proficient in Microsoft Office Suite and other relevant software applications
• Strong organisational and multitasking skills, with attention to detail
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced environment
• Discretion and confidentiality in handling sensitive information
• A proactive and positive attitude with a willingness to take on new challenges
• Proficiency in English and French, knowledge of Italian or German is an asset

Working conditions

• Location: Luxembourg
• Start date: Q4 2026
• Position type: part-time 50% or 70%
• Salary range: Euros 25.000 - 35.000

Please fill in the application form to apply for this opportunity: https://wkf.ms/3rlgV6x

For more information, you can contact us at [email protected]

SPiN S.A.R.L. - Av. des Hauts-Fourneaux, L-4362 Esch-sur-Alzette, Luxembourg

For questions regarding this document please contact: [email protected]

www.spinintech.com 22