Administrative Assistant

Administrative Assistant

Location: Lisbon/Sintra, Portugal
Employment Type: Full-Time

Please send your CV to: [email protected]

We are a Portuguese company operating internationally in the fields of international engineering and industrial projects. As our business continues to grow, we are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support management and coordinate administrative activities across multiple international projects and business operations.

Key Responsibilities

• Manage calendars, schedules, appointments, and business meetings.
• Coordinate internal and external meetings, including preparation of agendas, meeting minutes, and follow-up actions.
• Organize business travel arrangements, including flights, accommodation, visas, and itineraries.
• Manage correspondence, emails, phone calls, and communication with clients, suppliers, and partners.
• Prepare, review, and maintain company documents, reports, presentations, and records.
• Support management in administrative, commercial, and operational activities.
• Coordinate with international clients, suppliers, and service providers.
• Maintain filing systems and ensure proper document control.
• Assist with procurement, logistics, invoicing, and administrative processes.
• Track deadlines and ensure timely completion of tasks and follow-ups.
• Support special projects and handle confidential information with professionalism.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Management, Economics, Engineering, Languages, or a related field.
• Minimum 2 years of experience in an Administrative Assistant, Executive Assistant, Office Coordinator, or similar role.
• Fluent English (written and spoken) is mandatory.
• Portuguese proficiency is required.
• Excellent command of Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Strong organizational and multitasking skills.
• Ability to prioritize tasks and work effectively under pressure.
• Excellent communication and interpersonal skills.
• Strong attention to detail and problem-solving abilities.
• Professional appearance and conduct.
• Ability to work independently while maintaining effective collaboration with the team.
• Experience working in international business environments is highly valued.
• Knowledge of international trade documentation, procurement processes, or ERP systems will be considered a strong advantage.

Personal Attributes

We are looking for someone who is:

• Highly organized and dependable.
• Proactive and solution-oriented.
• Able to manage multiple priorities simultaneously.
• Detail-focused without losing sight of broader objectives.
• Discreet and trustworthy when handling confidential information.
• Positive, professional, and adaptable in a fast-paced international environment.

What We Offer

• Opportunity to work in an international engineering and trading company.
• Exposure to global projects and business operations.
• Professional development and career growth opportunities.
• Dynamic and collaborative work environment.
• Competitive compensation package based on qualifications and experience.

Interested candidates are invited to send their CV and a brief cover letter to: [email protected]

Tipo de oferta: Período Integral

Pagamento: 1 200,00€ - 1 500,00€ por mês

Benefícios:

• Acesso à internet
• Estacionamento gratuito
• Seguro saúde
• Telemóvel da empresa

Experiência:

• in related job: 1 ano (Obrigatório)

Idioma:

• English, Portuguese (Preferencial)

Disponibilidade para viagens:

• 25% (Obrigatório)

Localização do trabalho: Presencial