Administrative Assistant

Job Summary
Saiyan ELectric, Inc. is seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role involves providing exceptional administrative support across various departments, ensuring smooth office operations, and delivering outstanding customer service. The ideal candidate will be proactive, detail-oriented, and possess strong communication skills to manage multiple tasks efficiently. If you thrive in a fast-paced environment and enjoy helping others stay organized and supported, this opportunity is perfect for you! This paid position offers a chance to develop your office management skills while contributing to a positive workplace atmosphere.

Responsibilities

• Manage front desk duties, and providing excellent customer service to our clients with professionalism and warmth
• Operate our line phone systems, screen calls, and direct inquiries appropriately
• Maintain accurate data entry records using computer skills and office management software
• Organize and file documents systematically, ensuring easy retrieval and confidentiality
• Coordinate calendar management and schedule appointments or meetings efficiently
• Provide customer support through excellent phone etiquette and personalized assistance
• Pull permits in person at the city or county office
• Assist with proofreading documents, correspondence, and reports for accuracy and clarity
• Handle incoming emails, correspondence, and inquiries promptly and professionally
• Support office management tasks such as supply ordering, filing systems, and general administrative duties
• Perform accounts payable and accounts receivable
• light accounting duties

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Excellent computer literacy with the ability to adapt to new software quickly
• Bilingual abilities are highly desirable to assist diverse clients and team members (English and Spanish)
• Strong typing skills with attention to detail for data entry and proofreading tasks
• Knowledge of front desk operations, phone etiquette
• Experience with bookkeeping or financial record-keeping using QuickBooks is a plus
• Exceptional time management skills to prioritize tasks effectively in a busy environment
• Previous experience in the electrical/construction field is advantageous but not required
• Personal assistant experience or office management background will be valued highly

Join us as an Administrative Assistant where your organizational talents will shine!

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Work Location: In person