Administrative Assistant

WORK OBJECTIVE:

Performs administrative tasks to support Operations overall. Keep processes operating smoothly while maintaining attention to detail. Dependable and reliant work ethic is priority.

EXAMPLES OF ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. Additional duties may be assigned relevant to the position at the discretion of the direct supervisor.

• Assist Operations Director and Customer Service Department with administrative and operational duties
• Answer incoming calls
• Own work order creation and estimate processes
• Schedule jobs, follow ups and assist with processes
• Monitor field technician time and make necessary changes
• Assist Accounting Department with receipts and other AP
• Assist Customer Service with client questions, concerns, and complaints

MINIMUM QUALIFICATIONS:

Minimum of three years in an administrative role; or an equivalent combination of education, certification, training, and/or experience.

In addition to meeting the minimum qualifications listed above, an individual must be able to perform each of the established essential functions to perform this job successfully.

PREFERRED QUALIFICATIONS:

Preferred candidates will have experience in the construction, hospitality, and/or commercial maintenance industries.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Basic knowledge of administrative and clerical procedures and systems (i.e., document control, word processing, etc.)
• Microsoft Office products (Word, Outlook, and Excel) and QuickBooks (or related software)
• Time management and work organization
• Establish and maintain effective and cooperative working relationships with those contacted in the course of work.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of corporate and departmental goals.
• Ability to multitask in a fast paced, service-oriented environment.

PHYSICAL REQUIREMENTS:

Depending on functional area of assignment, tasks involve the ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). Tasks may involve extended periods of time at a keyboard or workstation and extended periods of time standing and/or walking.

Pay: From $35,000.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

License/Certification:

• Driver's License (Preferred)

Work Location: In person