Administrative Assistant

Job Summary

Under the direction of the Passaic County Workforce Development Center Board of Trustees, the Administrative Assistant provides administrative, clerical, records management, and operational support. Responsibilities include preparing correspondence, forms, reports, spreadsheets, and meeting materials; responding to telephone, email, written, and in-person inquiries; scheduling appointments and meetings; maintaining calendars, files, and tracking systems; entering data; collecting, scanning, copying, and filing documents; and performing other related duties as assigned. The position requires attention to detail, sound judgement, confidentiality, technology proficiency, and professional communication with supervisors, staff, customers, partners, employers, and the public throughout the Passaic County One-Stop Career Center system.

Skills Required

• A minimum of two years of responsible administrative, clerical, office support, or executive or management support experience in a professional organization is required. An equivalent combination of training and experience may be considered.
• Ability to use computers, Microsoft Office applications, email, shared electronic files, virtual meeting platforms, data dash boards, and other technology necessary to support One-Stop operations, documentation, reporting, scheduling, and communication.
• Ability to read, write, speak, and comprehend the English language in order to perform assigned duties; bilingual skills are preferred to support diverse job seeker and employer populations.
• Ability to successfully complete agency-administered assessments, background checks, or other requirements applicable to the position.
• Ability to operate and troubleshoot standard office equipment, including computers, printers, scanners, photocopiers, and related office technology.
• Ability to maintain confidentiality, organize work, meet deadlines, follow procedures, communicate clearly, provide courteous customer service, and work effectively with diverse customers, staff, partners, employers, and community stakeholders.

Education Requirements

High school diploma or equivalency certificate required; additional education or training in office administration, business, human resources, or a related field is preferred.

Pay: From $40,000.00 per year

Work Location: In person