Administrative Assistant

Napier-Reid is a leading supplier of engineered water and wastewater treatment systems located in Aurora, Ontario. Our team of highly trained specialists work across the globe solving unique water challenges. Since its inception in 1950, Napier-Reid has completed over 3,000 water and wastewater treatment contracts for both municipal and industrial clients in more than 40 countries. With our commitment to the values of collaboration, innovation and sustainability, Napier-Reid strives to be a leading employer in the water and wastewater industry.

Administrative Assistant

The Administrative Assistant plays a key role in supporting the efficient operation of the organization. A desire to help others, strong computer skills and a drive to accomplish multiple tasks will help to ensure success in this role. The successful candidate will be an integral team member to a growing and dynamic team and will thrive in a collaborative, fast-paced and inclusive environment.

Key Responsibilities

• Reception duties include inbound calls, set up and direction for visitors and clients, plus outgoing and incoming correspondence.
• Monitor the company email inbox and direct messages to the appropriate party.
• Maintain a clean and organized reception area, lunchroom, and boardroom, and assist with meetings or events.
• Order various supplies for the office to ensure the business is fully stocked.
• Check mailbox and distribute mail to employees.
• Deposit cheques and pay HST at the bank.
• Assist with processing of accounts payable invoices.
• Prepare the purchase ledger weekly.
• Develop a strong understating and proficient capability with business software. Examples include FedEx, Purolator, Sage50 and Microsoft Teams
• Contribute to the team effort by accomplishing task related results as needed

Requirements

• Work will be performed in the office at Napier-Reid Ltd.
• Contribute to the team effort by accomplishing task related results as needed.
• Perform other accounting, financial, or administrative tasks as required.

Qualifications

• 3+ years of relevant experience.
• Strong computer skills in MS Excel, MS Office, as well as the ability to learn new computer applications quickly and efficiently.
• Ability to multi-task, work under pressure and meet the required deadlines.
• Strong verbal, written and interpersonal skills and the ability to use discretion when needed.
• Ability to cooperate with other employees ensuring a cohesive and efficient office environment.
• Ability to independently problem solve but also understand when to communicate that assistance is required.
• Attention to detail and accuracy.
• Strong planning and organizational skills.
• Valid driver's license.

Competitive salary and compensation including benefits and retirement plans are available.

If you’re someone who’s looking for an opportunity to contribute and excel in a collaborative working environment, then this may be the role for you. The successful candidate will be an integral team member to a growing and dynamic engineering team and will thrive in a collaborative, fast-paced and inclusive environment using the latest technology. Napier-Reid provides an opportunity for driven individuals to grow their technical and professional skill sets in a workplace that values family.

Please apply with a cover letter and resume indicating the job title in the subject line.

Napier-Reid is an equal opportunity employer and values diversity. AI is not used in our review or selection process. We appreciate the interest shown by all applicants, however, only those candidates will be contacted.

Pay: $45,000.00-$49,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off

Work Location: In person