Administrative Assistant

Administrative Assistant

Job Type: Full-Time

Reagan Smith, Inc. is seeking an administrative assistant to join our team in Oklahoma City, Oklahoma. This role provides essential administrative, data-entry and document support to the Land Department as well as direct engagement with landowners, clients, and government agencies across the state of Oklahoma. Entry level position with training available for internal advancement.

Qualifications

• Bachelor’s degree in a relevant field
• At least 2 years of customer service experience
• Proficiency with Microsoft Excel, Word and Adobe
• Ability to proofread a variety of documents for clarity, consistency and accuracy
• Preferred 2-4 years experience in a professional setting
• Job specific training provided

Job duties and responsibilities

• Assist with mailing, filing and copying as needed
• Hand deliver documents to appropriate federal offices
• Maintain and track correspondence and legal documents into databases and file systems to ensure proper record-keeping
• Speak to mineral owners and answer all questions they have regarding paperwork they received
• Review and verify documents to confirm title information, legal descriptions and proper execution.
• Input land ownership information into Excel spreadsheets accurately based on client-provided title opinions and federal ownership reports
• Research various information using multiple public databases and other online resources

Competencies 

• Strong written and verbal communication skills
• Strong research skills across multiple online resources
• Strong working knowledge of Microsoft Office and Adobe
• Attention to detail when drafting and reviewing documentation
• Ability to multitask and work efficiently in a fast-paced environment
• Willingness to learn and collaborate
• Ability to think critically and solve problems

Benefits

• Health Insurance, with Vision and Dental offered
• 3% match on 401K (financial advisor free of charge)
• $30,000 Life Insurance Policy
• Reagan Smith, Inc. clothing provided
• 2 weeks Paid Time Off
• 17 paid holiday days