Administrative Assistant

Type

Permanent - Full Time

Location

San Francisco

Job Role

Administrative Assistant

Summary

The Administrative Assistant position at Withers provides general in-office administrative support to the firm in a detail-oriented, efficient, and organized manner. This role requires an enthusiastic and proactive person who is eager to learn and develop their administrative skills in a top international law firm. Candidates must be self-starters who are capable of multi-tasking while maintaining consistent and precise attention to details. For California, the expected hourly range for this position is between $28 to $34. The actual compensation will be determined based on experience and other factors permitted by law. This position is required to be in the office five days/week.

The Role

• Provide general in-office administrative support, working closely with Legal Secretaries and fee-earners
• Assist with client file opening, conflict checks, and other processes related to onboarding new clients and opening new matters
• Assist with the monthly billing process, including time entry, producing billing guides, transferring time, and creating pdf bill packs
• Prepare letters and enclosures
• Prepare and submit expenses using Emburse
• Photocopy, scan, and print documents
• Review and proofread documents
• Scan/e-file documents and provide back-up assistance with digital mail
• Assist with maintaining e-files and hard copy filing
• Provide Notary and witness services
• Assist other teams and support departments
• Additional duties as required
• Coverage for front desk as needed

Key Skills & Experience

• Bachelor’s Degree strongly preferred, high school degree or equivalent required.
• Client service or administrative support experience desired.
• Commissioned Notary preferred.
• Excellent written and verbal communication skills
• Ability to prioritize and multitask effectively
• Organized and detail oriented
• Strong knowledge of Word, Outlook, Excel
• Flexible attitude, enthusiastic and self-motivated
• Ability to work as part of a team as well as independently
• Able to adapt to changing priorities
• Flexibility to work overtime as requested/needed

About Withers

A law firm focused on people, performance, and collaboration.

For the past 130 years, we have supported some of the world’s most remarkable people and organizations at defining moments in their lives.

We are united in our commitment to integrity, quality and collaboration. We have a culture of high performance and deliver excellent service consistently across the firm. We provide tailored solutions built on trust and partner with our clients to achieve their goals.

Many of our clients are shaping the future and creating solutions to tackle many of the world’s problems. It makes for a fascinating and challenging practice.

Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, buying a home or protecting and defending their interests.

To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. And we are agile – focusing on strategy rather than rigid ideas and traditional hierarchy.

Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself.

For more information on Withers, please visit the following links: General Career Site, LinkedIn, About Us

Equal opportunities employment statement

The firm is an Equal Employment Opportunity employer. Equal employment opportunity has been and will continue to be a fundamental principle at the firm. Employment at the firm is based upon personal capabilities and qualifications without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, or any other characteristic protected by federal, state, or local law. The firm prohibits and will not tolerate any discrimination or harassment on the basis of any of these classifications or characteristics.

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. For those applying for a position in the city of San Francisco, the firm will consider for employment qualified applicants with criminal history in a manner consistent with applicable federal, state and local law.

If you are interested in applying for employment and need special assistance or an accommodation to use our website to apply for a position, please contact the firm at 203 789 1320 or email [email protected] with your request. Determinations on requests for reasonable accommodation are made on a case-by-case basis.