Administrative Assistant

Date posted: October 15, 2026

Location: In-person – Mississauga, ON

Pay: CA$52,000.00 per year

Job description:

MAC Financial Recovery has been operating in the debt buying industry for 17 years. The administrative assistant will work alongside the administrative team and play a key role in the success of the organization. The incumbent will be responsible for providing support to collection staff and management in order to achieve goals. The ideal candidate will support our collection staff by managing documentation, handling correspondence, updating debtor accounts, and ensuring compliance with all provincial and federal regulations.

Responsibilities

• Manage daily administrative tasks including data entry and filing.
• Follow established frameworks to organize data and ensure consistency.
• Assist in maintaining office organization and efficiency by utilizing Microsoft Office.
• Ensure effective communication with team members and clients, demonstrating strong phone and email etiquette.
• Draft, proofread, and send documents, letters, and notices.
• Serve as the main point of contact for trustees regarding active bankruptcies and consumer proposals.
• Support collectors by conducting basic administrative research to locate debtor information.
• Maintaining strict confidentiality

Qualifications

• Proficient in Microsoft Office
• Strong computer skills and data entry experience
• Excellent clerical and administrative experience
• Attention to detail and meticulous nature is a valuable asset
• 1-2 years of experience in an administrative or office setting
• Excellent communication skills and ability to maintain professionalism under pressure
• Experience in a collection agency, legal firm, or financial environment is an asset
• Administrative diploma or related training is an asset

What we offer:

· Work hours: Monday - Thursday 8:00am-4:30pm & Friday 8:00am-4:00pm, No weekends!

· Vibrant and harmonious work environment

· Extended health and dental benefits package

· Great location easily accessible by public transit and close to major highways

· Accessible workplace

Job Types: Full-time, Permanent

Pay: $52,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• Vision care

Ability to commute/relocate:

• Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative: 1 year (required)

Work Location: In person