Administrative Assistant

• High school diploma or equivalent. A college degree is welcomed, but we at IGDoors value experience and those who love to learn.

Job Title: Administrative Assistant

Job Description:

Our company is seeking an Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office with a focus on reception work & assisting our accounts receivable & office manager. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. Must be comfortable working with a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results.

Work hours and benefits:

• 8.5 hours per day (Mon-Fri).
• Health insurance for the employee. Vision and Dental are available at a charge to the employee.
• Paid public holidays.
• 5 PTO days after 90 days and one week paid vacation after one year working at IG Doors.
• Two paid vacation weeks after 10 years of being employed at IGDoors.
• A retirement fund is available after 90 days of being employed at IGDoors. We match up to 3%.
• Salary will be discussed at the interview.

Responsibilities:

• Office: Handle phone calls, direct to appropriate persons, take messages, taking service calls, request for quote information and walk-in customers. Take phone messages from the answering machine. Meet and connect with customers who walk in.
• Data entry of payables as needed.
• Assist in Account Receivable as needed.
• Gathers and arranges documents as well as related information for work preparation
• Scanning document & filing documents.
• Keeping a clean office & showroom- trash, bathrooms, windows, and surfaces.
• Assisting with Mail collection and sorting.
• Assisting with receiving purchase orders & service scheduling as materials come in.
• Enters and corrects new order deposits and contributes to team effort by accomplishing related results as needed.
• GV Rentals: As part of your responsibilities at GV Rentals, you will be leasing units to new tenants, receiving monthly rental payments. Additionally assisting as needed for checking vacated units, making sure they are clean and locked, and reporting any damage to the GV Rentals owner/manager.
• Must be willing to learn the basics of garage doors & assist customers.
• Flexibly to learn and complete task with others as they need help.

Skills:

• Familiarity with standard office platforms, such as Microsoft Office.
• Ability to learning new programs.
• Data management and entry skills, including the ability to maintain and improve filing systems.
• Accurate record keeping.
• Written communication skills
• Time management, multitasking, and flexibility.
• Organizational skills.
• Accuracy and attention to detail.
• Literacy and research skills, including the ability to analyze the reliability of information
• Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations.
• Ability to work well under pressure and navigate multiple deadlines.
• A proactive approach to problem-solving and process improvement.
• Ability to work well independently and in collaboration with others.
• MUST be able to work in a flexible environment.

Qualifications:

• Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) certification is a plus.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Benefits:

• Employee discount
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan

Ability to Relocate:

• Chambersburg, PA 17202: Relocate before starting work (Required)

Work Location: In person