Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will support various administrative functions, enhance communication, and foster a welcoming environment for clients and staff alike. This paid position offers an exciting opportunity to develop your skills in office management while contributing to a vibrant professional setting.

Duties

• Manage front desk operations, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and Word processing tools
• Handle calendar management and schedule appointments or meetings efficiently, ensuring timely reminders and updates
• Maintain organized filing systems, both digital and physical, for easy retrieval of documents and records
• Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and financial record keeping
• Assist with office management tasks such as ordering supplies, coordinating maintenance, and ensuring a tidy workspace
• Provide exceptional customer service by responding promptly to inquiries via phone or email, demonstrating strong phone etiquette and client communication skills

Experience

• Prior office experience or administrative support background is preferred but not required; strong willingness to learn is essential
• Proven proficiency with Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data management
• Experience with QuickBooks or similar accounting software is advantageous
• Demonstrated ability to handle multi-line phone systems and provide excellent customer support in a professional setting
• Bilingual abilities are a plus, enabling effective communication with diverse clients and team members
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Technical proficiency in computer literacy, typing accuracy, proofreading, and time management skills

Join us as an Administrative Assistant and become an integral part of a collaborative team dedicated to excellence! Your proactive attitude and versatile skill set will help create a productive workplace where everyone can thrive.

Pay: $20.00 - $24.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

Work Location: In person