Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring seamless daily functions and providing exceptional support to staff, clients, and visitors. Your proactive approach and strong communication skills will help foster a productive and welcoming environment. This position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization, with the potential to turn full time.

Duties

• Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Perform data entry tasks accurately within spreadsheets and client management systems such as Home Care Home Base.
• Maintain organized filing systems—both digital and physical—ensuring easy retrieval of documents and records
• Support office management tasks such as ordering supplies, managing office equipment, and overseeing general administrative functions
• Assist with client communication by providing excellent customer service via phone, email, or in person
• Proofread correspondence, reports, and documents to ensure clarity, accuracy, and professionalism

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy and technical proficiency
• Experience with data entry, filing systems, and clerical tasks in an office environment
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced setting
• Strong verbal and written communication skills; bilingual abilities are a plus for diverse client interactions
• Demonstrated ability to handle phone communication professionally using multi-line phone systems and maintain high standards of phone etiquette
• Knowledge of office management practices including calendar management and scheduling coordination
• Personal assistant experience or previous administrative experience is highly desirable for supporting team needs effectively

Join us as an Administrative Assistant to be a key contributor in creating a smooth-running office environment! Your dedication to organization, customer support, and technical skills will make a meaningful impact every day.

Pay: $19.00 - $20.00 per hour

Expected hours: 24.0 per week

Work Location: In person